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Horizon Europe - Open Science Resources

by OpenAIRE

This page presents a series of expert-led resources designed to support Horizon Europe project beneficiaries in understanding and implementing the European Commission's Open Science requirements effectively and with confidence.

Webinar

8th Horizon Europe Open Science Requirements in Practice

OpenAIRE

7th Horizon Europe Open Science Requirements in Practice

OpenAIRE

6th Horizon Europe Open Science Requirements in Practice

OpenAIRE

5th Horizon Europe Open Science Requirements in Practice

OpenAIRE

4th Horizon Europe Open Science Requirements in Practice

OpenAIRE

3rd Horizon Europe Open Science Requirements in Practice

OpenAIRE

2nd Horizon Europe Open Science Requirements in Practice

OpenAIRE

1st Horizon Europe Open Science Requirements in Practice

OpenAIRE

Horizon Europe

A Quick Guide to Horizon Europe Open Access Requirements

Have any doubts or questions about your obligations as a Horizon Europe grant ho...

1 Lessons

Started: Nov 2023

37 Enrolled

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Horizon Europe

A Quick Guide to Horizon Europe Research Data Requirements

Have any doubts or questions about your obligations as a Horizon Europe grant ho...

1 Lessons

Started: Nov 2023

42 Enrolled

View Course

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Webinar's FAQ

Will the recording of this webinar be available?

Access the slides

Watch the recording

Is there something similar to the H2020 online manual for Horizon Europe?

Horizon Europe reference documents

Program Guide of Horizon Europe

Annotated Model Grant Agreement (AGA)

ERC Managing your project > Open Science

MSCA Work Programme

MSCA Financial Guide

EC Participant Portal – 'Continuous reporting' guide

Is there a DMP template for Horizon Europe? / Is there a model or questionnaire to help creating the DMP?

Horizon Europe reference documents > Templates & Forms > Project reporting templates (direct download of a docx file)

You can also use a DMP creation tool to help you in the process. For instance, in Argos the template is included with guidance. You will find a short and a long version of the template. You can join the Argos community call if you need more information.

Are you planning to create a DMP catalogue with good examples?

There is no such plan yet.

In Horizon Europe I cannot publish with an embargo period, right?

Access the slides

Watch the recording

If only "no embargo period" is required does it mean that paying APCs is supported, most scientists think that is the case, and they see paying option as the only publishing option.

There is not restriction in where you publish and how you make your work available in Open Access. As long as either the Author Accepted Manuscript and/or the Version of Record is under a CC-BY licence, you can chose any publishing venue.
Repositories safeguard against the long-term causes of digital loss (e.g. human error, website migration, economic or organisational failure), provide free and permanent access (the content itself might not be publicly available), and ensure integrity and authenticity of the resources (i.e. upon later retrieval, it is the same as it was when it was originally uploaded.
This means you can pay APCs to publish in Open Access (including in hybrid journals), or go the 'free' route by applying the Rights Retention Statement. The only restriction is what is covered by the grant (e.g. hybrid APCs are not eligible for reimbursement).

What about publications in different non-academic outlets (e.g. newspapers), can we or do we have to deposit them in trusted repositories?

The mandate for publications only applies to peer-reviewed work. You therefore do not have to deposit it on a trusted repository. It is however strongly recommended to do so, as it will make your work easier to discover and access. It will also help when reporting to the European Commission about all the public engagement or other types of outputs you did as part of the project.

How do we report on a working paper which is openly available on a website but has not been peer-reviewed? Does it also have to be deposited in a repository

(see previous question)

A talk or poster presentation (without a subsequent published conference article) should only be reported as a Dissemination?

(see previous question)

What about extended abstracts or just abstracts of a publication? Or do we just report the talk as Dissemination?

(see previous question)

How about conference articles? Sometimes, only the submitted abstracts go through peer-review, and the full article published online is not peer-reviewed anymore. Sometimes, the paper is reviewed, but only by the conference scientific committee, so it's not the same as blind peer-review in journals.

The European Commission specifies that "Peer review is the assessment of manuscripts or publications by researchers with relevant expertise. An article is considered to be peer-reviewed when it has been scrutinized and approved by expert researchers. The number of the positive assessments required is set by each publishing venue." (Annotated Grant Agreement v1.0, Annex 5.6).
It is unclear to us whether it would be considered as 'formally' peer-reviewed. We would say that a conference abstract or article isn't being peer-reviewed if there is no iterative process of refining the work based on the reviewers' comments and submitting the new version for review again. The conference manuscript would be more of a selection process by the committee to be included in the conference. However, if the organising committee does actively review your article, then it should be considered as being peer-reviewed.
In any case, it is recommended to make all of your work available in Open Access, and in doubt, you can also ask your Project Officer.

What about for a full paper for a conference? Some conference series only publish the proceedings on a website, not an "official" publication channel with an ISBN or ISSN (such websites usually don't have the necessary metadata such as the PID of published version).

If the paper was peer-reviewed (see previous question), then it would fall under the mandate. It is not an issue if the publisher doesn't apply a DOI to the paper. What is important is to retain your rights on one version of the paper by applying a CC BY licence. This will allow you to deposit it on a repository (e.g. Zenodo) which will attribute you a DOI and provide all the required metadata.
If the paper wasn't peer-reviewed then it isn't a requirement. But doing this step will also help for the Dissemination reporting since you will have a DOI with all the metadata attached to it, which will save you some time.

How do we report on a peer-reviewed article that has been published in an online encyclopedia which does not offer the possibility of open access at all?

It is a requirement to retain your rights on at least one version of your work. This ensures you can upload it in Open Access on a trusted repository. If you cannot apply a CC BY licence to one version of your work, then you cannot publish in that venue. We recommend that you discuss this directly with the publisher to see if an exception can be made, stating that it is a requirement from your funder.

For data sharing, is it mandatory to deposit in a repository at least the data underpinning research papers published during the project (it was the case for H2020).

You should deposit all of the data generated/collected during the project, irrespectively of whether it was used in a publication or not.
If data is linked to a publication, it should be made available at the latest on the date of publication (following the principles of "as open as possible, as closed as necessary"). When uploading the data, it is important to mention the persistent identifier (usually a DOI) provided by the publisher, so links can be made between the two. If possible, you should also mention the DOI of the dataset on the publication/publisher's website.
Please note that some publishers might require you to also deposit the underlining data on their website. Most of those do not follow the requirements of trusted repositories and are therefore not compliant. You would still need to upload your data separately on a trusted repository.

Is it mandatory to publish the metadata even if the associated data are not yet open? / Should the metadata be published at several instances during the project as soon as a dataset has been generated?

Yes. You must differentiate between uploading your data to make it discoverable versus making it available for others to access and reuse. In most cases you will not (and sometimes should not) be making your data open when it is generated/collected. But you are now required to inform of its existence online through a repository, at the latest before the end of the project. This helps withdiscoverability because it will be referenced earlier, could help with citation, lead to new partnerships/networking opportunities, etc.
At a later stage, you will then make the data openly available for others through the repository (following the principles of "as open as possible, as closed as necessary").
Note that 'data' includes raw data, to the extent technically feasible, but especially if it is crucial to enable re-analysis, reproducibility and/or data reuse.
If you use DMP tools such as ARGOS, you can update the different versions you are producing during the project.

When should data be published at the lastest? Publication date of an article?

(see previous two questions)

About the enforcement of the data requirements. Based on the results of a report it shows compliance rate is below 50%

"Monitoring the open access policy of Horizon 2020" (p.50)

Horizon2020's requirements were different than the current Horizon Europe. At the time, open data was an optional opt-out element. Horizon Europe is different since it is mandatory for all grantees.

Webinar's FAQ

Will the recording of this webinar be available?

Is there something similar to the H2020 online manual for Horizon Europe?

Is there a DMP template for Horizon Europe? / Is there a model or questionnaire to help creating the DMP?

Are you planning to create a DMP catalogue with good examples?

There is no such plan yet.

In Horizon Europe I cannot publish with an embargo period, right?

No. Any peer-reviewed publication must be deposited on a repository at the latest on the day of publication. Note that when publishers have two publications dates (e.g. online and per issue), the earliest date should be taken into account (usually the online release).

If only "no embargo period" is required does it mean that paying APCs is supported, most scientists think that is the case, and they see paying option as the only publishing option.

There is not restriction in where you publish and how you make your work available in Open Access. As long as either the Author Accepted Manuscript and/or the Version of Record is under a CC-BY licence, you can chose any publishing venue.

Repositories safeguard against the long-term causes of digital loss (e.g. human error, website migration, economic or organisational failure), provide free and permanent access (the content itself might not be publicly available), and ensure integrity and authenticity of the resources (i.e. upon later retrieval, it is the same as it was when it was originally uploaded.

This means you can pay APCs to publish in Open Access (including in hybrid journals), or go the 'free' route by applying the Rights Retention Statement. The only restriction is what is covered by the grant (e.g. hybrid APCs are not eligible for reimbursement).

What about publications in different non-academic outlets (e.g. newspapers), can we or do we have to deposit them in trusted repositories?

How do we report on a working paper which is openly available on a website but has not been peer-reviewed? Does it also have to be deposited in a repository

(see previous question)

A talk or poster presentation (without a subsequent published conference article) should only be reported as a Dissemination?

(see previous question)

What about extended abstracts or just abstracts of a publication? Or do we just report the talk as Dissemination?

(see previous question)

The European Commission specifies that "Peer review is the assessment of manuscripts or publications by researchers with relevant expertise. An article is considered to be peer-reviewed when it has been scrutinized and approved by expert researchers. The number of the positive assessments required is set by each publishing venue." (Annotated Grant Agreement v1.0, Annex 5.6).

It is unclear to us whether it would be considered as 'formally' peer-reviewed. We would say that a conference abstract or article isn't being peer-reviewed if there is no iterative process of refining the work based on the reviewers' comments and submitting the new version for review again. The conference manuscript would be more of a selection process by the committee to be included in the conference. However, if the organising committee does actively review your article, then it should be considered as being peer-reviewed.

In any case, it is recommended to make all of your work available in Open Access, and in doubt, you can also ask your Project Officer.

If the paper was peer-reviewed (see previous question), then it would fall under the mandate. It is not an issue if the publisher doesn't apply a DOI to the paper. What is important is to retain your rights on one version of the paper by applying a CC BY licence. This will allow you to deposit it on a repository (e.g. Zenodo) which will attribute you a DOI and provide all the required metadata.

If the paper wasn't peer-reviewed then it isn't a requirement. But doing this step will also help for the Dissemination reporting since you will have a DOI with all the metadata attached to it, which will save you some time.

How do we report on a peer-reviewed article that has been published in an online encyclopedia which does not offer the possibility of open access at all?

When does the school admission process usually begin?